Buckinghamshire Short Mat Bowling Association

THE CONSTITUTION OF THE

BUCKINGHAMSHIRE SHORT MAT BOWLING ASSOCIATION

(CURRENTLY UNDER REVISION)



1. DESCRIPTION

The association to be called The Buckinghamshire Short Mat Bowling Association.


2. OBJECTIVES

  1. To promote, foster and safeguard the short mat game of bowls within the county boundaries of Buckinghamshire.
  2. To adopt and enforce the laws of the game laid down by the E.S.M.B.A and B.S.M.B.A.
  3. To promote, organise and superintend various competitions among member clubs of the association.
  4. To interpret when called upon by member clubs thereof questions of the law or practice and arbitrate in all disputes referred to the association between clubs and members thereof.


  1.       MEMBERSHIP

Will be open to all clubs with suitable facilities and equipment as laid down by the E.S.M.B.A and B.S.M.B.A.


  1.       RESIGNATION OF MEMBERSHIP

Member clubs may resign their membership from the association at any time but will lose all fees paid and rights of the association.


  1.       EXPULSION OF MEMBER CLUB

Any member club whose conduct in the opinion of the committee is calculated to injure or discredit the association shall be liable to expulsion.  Right of appeal to a full meeting of the members at a special meeting can be requested, and the decision then taken will be final.


  1.     SUBSCRIPTIONS
  1. Shall be agreed annually at the annual general meeting and will include any fees that may be due to the E.S.M.B.A.
  2. They shall be paid by 1st October each year.


  1.    COMMITTEE

All the affairs of the association shall be managed by a committee consisting of the following: -Chairman, Hon.Secretary, Hon.Treasurer, Competition Secretary, Membership Secretary, County Team Manager and one member per member club should the member clubs choose to be represented, and shall be elected at the annual general meeting. Five to form a quorum to include two officers. A committee member may hold more that one office.



8.   CASUAL VACANCIES IN COMMITTEE

The committee shall be empowered to fill casual vacancies which occur in their number during the year.


9.   SUB-COMMITTEES

  1. The committee shall be empowered to form any sub-committee for a specific purpose.  Membership of such a committee need not be restricted to membership of the committee, and shall report their proceedings to the committee.
  2. A county team manager having been appointed at the annual general meeting will have full responsibility for all matters relating to the running of the county team including selection of the team, keep records on all matches that count towards badging, produce a yearly program of fixtures for both friendly and competitive bowls within the county, including any trials required for the county side (includes junior trials), return score cards to E.S.M.B.A match secretary, obtain and give travel/map information to opposing teams and home sides, arrange venues for home matches, ensure all competitions/matches are conducted within the rules of the E.S.M.B.A and B.S.M.B.A.



  1.       OFFICERS

The officers of the association shall be the Chairman, Hon.Secretary, Hon.Treasurer, Competition Secretary and Membership Secretary.

  1. CHAIRMAN – The Chairman shall preside at all Committee and other meetings of the association and shall have an original and casting vote at all meetings.
  2. HONORARY SECRETARY – The Honorary Secretary shall convene all meetings of the association (except sub-committee meetings) and shall attend all such meetings and take minutes of the proceedings, correspond with clubs and others on all matters connected with the association excepting such as are under the control of the Hon.Treasurer, or the Competition Secretary, and the County Team Manager.
  3. HONORARY TREASURER – The Honorary Treasurer shall receive all subscriptions by the due date, pay all expenses sanctioned by the committee, make up and prepare the accounts to the end of the financial year, prepare the annual statement of accounts and submit them to the auditors before the annual general meeting.  Signatories to cheques will be any two of the following: -Chairman, Hon. Secretary or Hon.Treasurer.
  4. COMPETITION SECRETARY – The Honorary Competition Secretary shall be responsible for arranging all competitions within the County run by Buckinghamshire.



  1. MEMBERSHIP SECRETARY – The Honorary Membership Secretary shall keep records of all members and their clubs within the county, and liase with the Hon.Treasurer for payment of both county and E.S.M.B.A fees by the dates due.


  1.       AUDITORS

An auditor shall be appointed to audit the annual general statement of accounts for the past year.



  1.    FINANCES

The committee shall have sole control of the finances of the association and shall be empowered to incur expenditure necessary for the general administration of the association; no other expenditure shall be incurred without the sanction of a general meeting duly convened for the purpose.

The financial year ends on 31st March.


  1.   ANNUAL GENERAL MEETING
  1. The annual general meeting of the association shall be held before the end of September in each year and the following business shall be transacted:-
  1. To receive a report from each officer.
  2. Election of officers and committee members.
  3. Agree annual subscriptions and competition fees.
  4. Any other competent business.  Due notice must be given to the Hon.Secretary in writing at least 21 days before the annual general meeting.
  5. To receive and approve the audited accounts.


  1. Due notice shall be given by the Hon.Secretary to each member club at least ten days before such a meeting together with the agenda and a copy of the audited statement of accounts.

No business other than that mentioned in the agenda shall be discussed at this meeting.

  1. All members of member clubs of the association can attend the annual general meeting.
  2. All members present at the A.G.M have the right to vote.


  1.    EXTRAORDINARY GENERAL MEETING OF THE ASSOCIATION

The committee may on their own authority or on the requisition of two-thirds of member clubs convene on extraordinary general meeting of the association of which not less than fourteen days written notice shall be given to the member clubs.  Such notice shall state the time, place and object of the proposed meeting and no business other than that mentioned in the notice shall be discussed at the meeting.


  1.    GENERAL MEETINGS (COMMITTEE)
  1. Each club shall nominate one member who shall have voting rights.  These members to be declared prior to the meeting.  All decisions will be by straight majority count and will be binding to all clubs.
  2. Except by leave of the members present, no item on the agenda shall be withdrawn or taken out of the order in which it is placed on the agenda.



  1.    COPY OF THE RULES

A copy of the current constitution of the association shall be displayed in each club and all members shall be bound thereby.


  1.    ALTERATION OF THE RULES

No alteration of the constitution shall be effective unless carried by a majority of the members present and voting at the annual general meeting or an extraordinary general meeting called for that purpose.


  1.    BYLAWS

The committee shall be empowered to introduce bylaws, which will take immediate effect for the duration of that year.


  1.    CLUB REGISTRATIONS

Each club shall register its members with the association Honorary Membership Secretary before the 31st October, and will submit a list of its members with full forename and surname for registration with the B.S.M.B.A and the E.S.M.B.A.


  1.    LEAGUE

All leagues and competitions shall be under the auspices of the B.S.M.B.A.


  1.       DRESS

Members playing county matches or competitions, all shall wear white above waist, and grey below, wear flat heel-less bowling shoes and wear county tie or cravat as appropriate.  All badged players shall have their county badge displayed on their left-hand breast pocket  of their blazer.